The Committee
The Committee are elected at the Annual General Meeting and their period of office is normally up to 3 years.
The Chairman, Vice-Chairman, Secretary and Treasurer are Trustees of the Aylesbury Vale U3A charity no 1035640.
The Committee meets each month to receive reports from the post-holders and discuss and act upon the matters of organisation and finance of the u3a.
Chairman
Jenn Merrison
Chairman
Chairman
- Arrange and chair the committee meetings and AGM
- Remind all those present of the procedures in the case of a fire
- Ensure the necessary paperwork is sent out to members within the specified time
- Ensure policies and procedures are followed correctly and conforming to U3A and Third Age Trust regulations and the constitution
- Oversee the election process for elections of committee members
- Give the casting vote if the committee is divided equally in their decision
- Deliver an annual report at the AGM and oversee any election process.
- Provide reports for the quarterly newsletters, website, and monthly committee meetings
- Introduce visiting speakers at monthly meetings and brief the members of any news and relevant information
- Act as a signature for the Avu3a bank accounts
- Act as a signature of approval on any formal policies that are proposed or revised once approved by the committee and acceptance of minutes.
- Ensure all committee members adhere to the strict confidentiality rules
- Ensure all important documents are stored on Google Drive
(Members Only)
Vice-Chairman
Jane Trow
Vice Chairman
Vice Chairman
- Assist and support the Chairman in their role and take over the role in the absence of the Chairman
- Ensure they are familiar with the role, so that they can take over the role at short notice if required.
(Members Only)
Treasurer
Secretary
Jill Perks
Secretary
Groups Coordinator
Jane Trow
Groups Cordinator
Groups Co-ordinator
- Encourage and support any member that shows an interest in setting up a new activity group
- Ensure they complete the application form as on the website
- Obtain a brief description of the possible group activities and aims
- Advertise these details to all members
- Once the numbers of interested members have been obtained supply, them with a list of suitable venues
- Inform the Web Master of details so they can be posted on the Avu3a website and obtain a generic email for them and set up details on Beacon under the groups section
- Assist new group leader in putting names onto group detail on Beacon
- Instruct group leader with regard to sending an email to all members via Beacon
- Inform the Hall Manager of details so these can be put on the rolling video at the meeting hall
- Instruct new group leader on health and safety guidance for their meetings and annual risk assessment
- Instruct new group leader with regard to keeping the Web Master up to date regarding dates and times of meetings
- Maintain a list of groups and topics together with generic emails for contact; send a copy to the Membership Secretary when any changes occur
- Encourage all group leaders to maintain accurate details of their group using Beacon
- Ensure all group leaders maintain a list of attendees to each and every meeting
- Ensure all group leaders do an annual Risk Assessment at their venue; this includes those running the group from their home
- Once a year, obtain a list of members from each group and check they are all fully paid up members or members from another u3a
- Hold an official accident report book and record any incidents reported and inform the Chairman
- Once a year organise an AGM for all Group Leaders and chair the occasion this should also include committee members; minutes must be taken and circulated to all group leaders and committee members
- Liaise with the Web Master with regard to any relevant changes of group details, meeting dates and changes of group details
- Maintain accurate records of the group leaders
- Ensure that all relevant documents are stored on Google Drive.
(Members Only)
